CLUB ADMINISTRATION. 

HOW IS TOASTMASTERS ORGANIZED?
Clubs consist of at least eight members and may have forty or more. The recommended size for a club is twenty or more. Clubs exist in communities around the world, especially in North America, and it's a rare locality in the United States that doesn't have at least one Toastmasters club within thirty minutes driving time. There are, at present, over 8,000 clubs around the world, and most of them are in the United States. There are many sorts of clubs: community clubs, military clubs, company clubs, prison clubs, collegiate clubs, and so on. At this time, the majority of the *new* clubs being chartered are "company clubs", i.e. clubs chartered at and meeting at businesses and organizations, in many cases open only to employees or members of those organizations. Never fear, however; there are thousands of community clubs already in existence as well.

While tracking these activities may not seem very "rewarding," learning how to manage administrative tasks is an important part of developing your leadership skills. Please review the brief descriptions below to better understand the administrative tasks involved in running your club.

Basic Checklist

As a club officer, you will be asked to complete several forms and reports for your club, for the district, and for Toastmasters International. Keeping track of all of these documents can sometimes seem a daunting task. To help clarify these duties, the district has compiled a basic checklist outlining the most important administrative tasks required of club officers.

Important Dates

To function well as a team, each club should be aware of several important dates in the Toastmasters year, which runs from July 1 to June 30. Some dates are simply guidelines, while other are deadlines for sending materials to Toastmasters International. By using these dates as a "framework," you will be much better able to manage your club efficiently.

Club Communications

As with any orgranization, communicating with other groups within that organization is an essential part of ensuring smooth operation. This is no different for Toastmasters clubs. Sending the proper information to Toastmasters International and to the district leadership helps keep your club up to date with all of the programs and activities at your disposal.

Officer Information Form
Online form for submitting Club and Officer information.

Club Building

From time to time, just about any Toastmasters club has a problem increasing its membership. There are a number of resources and activities available to clubs to help them attract new members.

Distinguished Area Program

Participation:

All Areas with a club base of 3 or more clubs are automatically considered for the Distinguished Area Program. An area club base includes all clubs which submitted a complete semi for April in the previous Toastmaster year plus all clubs chartered between April 1st and June 30th of the previous Toastmasters year. (Toastmaster year goes from July 1st to June 30th of the following calendar year.)

Criteria & Recognitions:

Areas may be recognized as Distinguished, Select Distinguished or President's Distinguished.

Note: For all calculations, the number is rounded down. For example, if 75% of clubs required and there are 7 clubs in area, then 75% * 7 = 5.25, requires 5 clubs to meet goal.See table for actual Goals below

Distinguished Area

Area meets 4 of the following 5 goals:

1. 75% of Oct semi submitted on time.
2. 75% of Apr semi submitted on time.
3. Average of 1.75 CCs per club by June 30th
4. Average of 1 AC for every two clubs by June 30th
5. 60% of Area Clubs at 20+ membership by June 30th

Select Distinguished Area

Area meets all 5 goals for Distinguished Area plus all of the following:

1. Submission of 80% of Area Report of Club Visit form; received by District Governor no later than Oct 30th and DG submit all forms post marked no later than Nov 30th and received at WHQ no later than Dec 10th, 5pm PT.
2. Submission of 80% of Area Report of Club Visit form; received by District Governor no later than Apr 30th and DG submits all forms post marked no later than May 31st and received at WHQ no later than June 10th, 5pm PT.
3. 60% of Area Clubs achieved Distinguished Club

President's Distinguished Area

Area meets all 8 goals for Select Distinguished Area plus:

1. Net growth of one club
    

Goals For Areas

Goals

Distinguished Area

Distinguished Area

Area meets 4 of the following 5 goals:

1. 75% of Oct semi submitted on time.
2. 75% of Apr semi submitted on time.
3. Average of 1.75 CCs per club by June 30th
4. Average of 1 AC for every two clubs by June 30th
5. 60% of Area Clubs at 20+ membership by June 30th

Select Distinguished Area

Area meets all 5 goals for Distinguished Area plus all of the following:

1. Submission of 80% of Area Report of Club Visit form; received by District Governor no later than Oct 30th and DG submit all forms post marked no later than Nov 30th and received at WHQ no later than Dec 10th, 5pm PT.
2. Submission of 80% of Area Report of Club Visit form; received by District Governor no later than Apr 30th and DG submits all forms post marked no later than May 31st and received at WHQ no later than June 10th, 5pm PT.
3. 60% of Area Clubs achieved Distinguished Club

President's Distinguished Area

Area meets all 8 goals for Select Distinguished Area plus:

1. Net growth of one club

The names "Toastmasters International", "Toastmasters" and the Toastmasters International emblem are trademarks protected in the United States, Canada and other countries     where Toastmasters Clubs exist. Unauthorized use is strictly prohibited              

http://www.onlinecount.com/sreport.php?site=ss04031  and  http://www.onlinecount.com/lreport.php?site=ss04031